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driven
By driven | Community user | 3 Posts | 15 July 2014 at 1:58pm

Both these vehicles are owned by the business but the staff pay the petrol (only).
What would be the business travel portion reimbursement rate? (to pay back the staff)
Toyota Estima 2006, 3450 CC
Toyota Corolla 2009, 1800CC

ABayliss
By ABayliss | AA Expert | 2169 Posts | 15 July 2014 at 2:17pm

I suspect you are only talking about petrol costs only. If this is the case, you need to run log books recording mileage travelled for work purposes and that travelled for private purposes and reimburse the staff according to the proportion of running travelled for business.

driven
By driven | Community user | 3 Posts | 16 July 2014 at 2:48pm

I tried to reply yesterday, but it doesn't look like it worked...
Yes I am talking about petrol costs only. And yes we do run log books for work travel. In April you have forum (http://www.aa.co.nz/cars/ask-jack-forum/fuel-running-costs/show/6774/) that has the fuel only costs for a 1800cc - 2000cc vehicle, Donavan recommended 16.59 cents...
Do you have something I can work on or is it best to keep more records & work it out ourselves?
Thanks.

ABayliss
By ABayliss | AA Expert | 2169 Posts | 16 July 2014 at 2:59pm

OK, I've worked backwards and found how Donavan arrived at that figure. He's based this on an average vehicle in this range having a fuel economy of 7.54L/100km. At this rate, and with an average fuel price in recent times being $2.20 per litre, it comes to 16.59c per km.
So, you can calculate it yourself by working out your vehicle's fuel consumption (litres per 100km), divide that by 100 and multiply it by the price of fuel per litre.